The Master of Quantitative Economics (MQE) is an innovative graduate degree program aimed at empowering students with the quantitative and analytical skills necessary to solve the challenges of today's business world. This fast-growing graduate degree program is seeking an energetic and student-focused graduate advisor to join our innovative team. This position will serve as a main resource for students enrolled in the Master of Quantitative Economics (MQE). The Graduate Advisor will develop, implement, modify policies and procedures for the efficient operation of student services, work closely with MQE leadership, Chair, and CAO on programmatic planning. Major duties include but are not limited to scheduling and enrollment, program admissions, and management of special events. Incumbent will direct and complete the admissions process and monitor acceptance rates for the current cycle and tracking purposes. As the main point of contact for prospective and incoming students, the graduate advisor will field questions, increase retention rates, and manage students' progress to degree. The graduate advisor will direct special programs and events, serve as program representative for public relations, support job placement, and compile historic admissions data for long term strategic planning. As a member of the MQE team, this position also takes an active role in supporting student recruitment, enrollment, student and career services. Furthermore, this position will advance the goals and priorities of the MQE program by providing support to the Chair of the Department and MQE Faculty Director in tracking student progress, issuing reports, producing market research summaries, writing memos and documents, and helping produce and keep track of MQE files and outcomes.
Percentage of Time:
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100
Shift Start:
8:00 am
Shift End:
5:00 pm
Qualifications for Position
23
Records
Qualifications
Required/Preferred
Ability to establish and maintain cooperative working relationships with staff, faculty, administrators, students, and the public from various backgrounds (social, cultural, economic or educational) on an individual basis or in a group setting.
Required
Knowledge of University student services such as Counseling and Psychological Services, Career Center, College Academic Counseling, Registrar's Office, Graduate Division, and other resource centers and services to assist students in need.
Preferred
Working knowledge of the department's program requirements and regulations for graduate degrees, including specific College of Letters and Science policies.
Preferred
Skill in dealing with confidential matters with tact and sensitivity, especially in the face of resistance, indifference or hostility.
Required
Demonstrated skill in maintaining confidentially and with a high-level of personal integrity, discretion, diplomacy, honesty, and professional maturity.
Required
Ability to evaluate trends and recommend changes where appropriate.
Preferred
Ability to communicate clearly and effectively verbally and in writing to convey accurate and timely information to individuals at various organizational levels.
Required
Ability to work independently and with frequent interruptions on multiple projects while ensuring accurate, timely completion of projects and tasks.
Required
Demonstrated ability to prioritize work and complete assignments with minimal follow up required from supervisor.
Required
Demonstrated skill in taking the initiative and working both independently and as an effective member of a team.
Required
Ability to learn and discuss faculty interests and expertise with students.
Required
Demonstrated skill in using Microsoft Windows, Word, Excel and PowerPoint.
Required
Familiarity with graphic design tools (Canva, Photoshop, Illustrator)
Preferred
Familiarity with electronic contact record systems (Slate, Salesforce)
Preferred
Demonstrated ability to compose, edit and proofread reports, memos and other correspondence according to standard English grammar, punctuation and prose.
Required
Skill in obtaining and conveying information in a clear and distinct manner to faculty, staff, and students.
Required
Skill in developing procedures to quickly and accurately assess individual student progress while assisting a number of graduate students within the department.
Preferred
Ability to create reports and use various computer systems including SIS, CIMS, Counselor Desktop, Commencement Administrator, and electronic gradebook.
Preferred
Skill in establishing and maintaining confidential student files. Follow established protocol for maintenance of files and turnover of old files.
Preferred
Knowledge of campus student services and resources as well as UCLA system software: OASIS, MyUCLA/Electronic Gradebook, CCLE, Jasmine, SRWEB, GoGRAD, etc.
Can be trained
Experience in using Campus Travel Express System to process travel and entertainment reimbursements, Bruinbuy for campus purchasing.
Can be trained
Ability to work occasional overtime, weekends and evenings.
Required
Bachelor degree with 2+ years of job related experience
Preferred
Additional Posting Information
Bargaining Unit:
99-Policy Covered
Application Deadline:
08-16-2023
External Posting Date:
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