Agency : Department of Corrections - Illinois River Correctional Center (Shift Office)
Closing Date/Time: 07/13/2023 11:59PM
Salary: Anticipated Starting Salary: $3,498/month; CBA Applies; Full Range: $3,498-$4,741/month
Job Type: Salaried Full Time
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County: FultonNumber of Vacancies: 1
Plan/BU: RC014
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Corrections must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Posting Identification Number 27919
Position Overview
IDOC is looking to hire an Office Associate that will serve as a secretary in one of our facilities providing assistance to the Shift Supervisor and office support. The ideal candidate should have previous secretarial experience in a fast-paced, confidential office. If you are detail oriented and have the ability to multi-task in stressful situations, this position is for you. We strongly encourage all qualified individuals to apply.
Job Responsibilities
- Serves as secretary to the Shift Supervisors.
- Keyboards complex charts, documents, forms, memoranda, and letters.
- Organizes and maintains filing systems for correspondence and security personnel.
- Serves as clerical support to the Administrative Major / Unit Manager.
- As a receptionist answers the phone.
- Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
- Requires knowledge, skill, and mental development equivalent to completion of high school and two (2) years office experience.
- Requires ability to keyboard accurately at 45 wpm.
Preferred Qualifications (In Order of Significance)
- Prefers at least three (3) years of experience working as a secretary providing office support and assistance in a fast-paced private or public organization.
- Prefers at least three (3) years of experience composing complex and confidential correspondences and/or documents.
- Prefers at least three (3) years of experience organizing and maintaining a complex filing system.
- Prefers at least three (3) years of experience utilizing Microsoft Office Word, Excel, and Outlook, or similar software.
- Prefers at least one (1) year of working experience in a correctional setting.
- Prefers at least one (1) year of experience serving as a receptionist in an office setting that includes answering telephones and routing calls to appropriate entities, opening, sorting, and distributing mail, responding to inquiries in person and/or electronically, and ordering office supplies.
- Prefers the ability to multi-task.
- Prefers the ability to independently prioritize assignments.
Conditions of Employment
- Requires ability to pass the IDOC/IDJJ background check.
- Requires ability to pass a drug screen. On January 1, 2020, the Cannabis Regulation and Tax Act made it legal for residents over the age of 21 to produce, consume and sell cannabis in Illinois. Please note that although the law has changed, the Department will continue to enforce the Department’s zero tolerance Drug Testing policy. The use of unauthorized drugs, including cannabis, by an employee, regardless of the position held is prohibited.
- Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.
Agency Statement
The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity, equity, and inclusion. This commitment is at the forefront of our operations, hiring, policies and procedures, and training. We recognize the benefit of workplace empowerment, the importance of diversity and fully support an environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agency’s success. IDOC genuinely values the differences of individuals in our custody and is committed to ensuring a healthy living environment where they feel valued, respected, and included. Through our commitment to Diversity, Equity, and Inclusion (DEI), we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including, but not limited to, racism, ageism, ableism, sexism, discrimination based on sexual orientation and gender, and religious oppression. The IDOC team works to serve justice in Illinois and increase public safety by promoting positive change in behavior of individuals in custody, operating successful reentry programs, and reducing victimization. Employees enjoy excellent benefits, including health, vision, and dental insurance; retirement plan and deferred compensation; state holidays and other benefit time off; tuition reimbursement; and pre-tax benefit programs. The department also offers extensive training and career advancement opportunities. The Illinois Department of Corrections is proud to be an Equal Opportunity Employer.
Work Hours: 8:00am - 4:00pm Monday - Friday (Days off Saturday/Sunday)
Work Location: Illinois River Correctional Center, Illinois River Correctional Center: 1300 W Locust St Canton, IL 61520-8791
Agency Contact: Sally Huffer, TA Human Resources Rep
Email: sally.huffer@illinois.gov
Job Family: Office & Administrative Support; Public Safety
This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
- State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
- Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
- State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
- Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
- donotreply@SIL-P1.ns2cloud.com
- systems@SIL-P1.ns2cloud.com
