The Role
Based in Dubai’s financial district, our client is a global, professional services entity and is looking for a true professional who is able to represent the company and its ethos. This is a busy front office with many visitors and we are seeking individuals who have had significant exposure to senior professionals and are capable of managing a diverse array of tasks at one time. The key focus of the role is to be the main point of contact for all visitors to the office; welcoming and assisting them to locate appropriate staff members, resources and / or facilities. Additional elements of the role include, management of hotel bookings and airport pick up for visitors, coordinating VC requests from consultants, supporting office events for clients and provide full administration support for the Executive Assistants. The role is also responsible for maintaining preferred suppliers list for local hotels and suppliers and tracking efficiency/price and quality. There will also be coordination with facilities management on all IT matters and office operations. You will maintain stationary stock, first aid kit and oversee deliveries of pantry supplies, water deliveries and coffee machine replenishment.
Requirements
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We are seeking someone who enjoys being part of a strong team and takes ownership of their role, with a genuine interest in assisting clients and driving positive change for the better. You will be sensitive to people and respect the confidential nature of meetings and requests. The team works collaboratively, and no responsibility should be too big or small, this includes assisting with the printing and binding of briefs, database work or just making coffee for visitors. Applications are invited from those who have a client service-oriented personality, exceptional English language ability and have a mature, confident demeanour.
About the company
Irwin & Dow is a boutique, business support and secretarial agency, founded in 2013 by Tracey Irwin. We offer bespoke, highly tailored recruitment solutions to their clients; global, multi-national organisations and predominant local businesses, as well as government entities and private UHNW individuals across the UAE and wider GCC market. Tracey Irwin (Founder & Managing Director) has lived in the region for over 25 years. A dedicated recruitment professional, with over 15 years'. She has been privileged to be part of the UAE's emergence into the global business hub that is has become today, assisting many organizations establish their regional teams here. She is Recruitment & Employment Confederation (REC) certified out of the UK, and both Tracey and her team are committed to upholding best practice, world class recruitment standards and providing outstanding service to clients and candidates.
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