Job Description
Sol Plaatje University is one of Africa’s youngest and most exciting institutions of Higher Education a University that is committed to providing high quality learning, teaching, and research and community engagement opportunities to its students and staff. Based in Kimberley in the Northern Cape, our University is ambitious about its intellectual contributions to and engagements with people in the region and beyond.
We seek to fill the position of Officer: Legal Service in the Legal Department (Office of the Registrar)
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Enquiries can be made via email at spurecruit@spu.ac.za
Assumption of duties: As mutually agreed to upon acceptance of the appointment
Women and people with disabilities are encouraged to apply.
Note: Sol Plaatje University (SPU) is dedicated to meeting its Employment Equity targets. The University reserves the right not to make an appointment
Position Specification
Minimum Requirements
- LLB or B.Proc
- 2 years experience within a legal environment (General legal compliance, Contracts, Student Discipline, Monitoring, evaluating and Reporting.
Competencies
- Analytical thinking/Problem-solving
- Building interpersonal relationships
- Client/student service and support
- Communication
- Computer Literate
Recommendations
Duties & Responsibilities
General duties associated with legal compliance:
- Implement and manage an effective legal compliance program.
- Develop and review University policies to ensure legal compliance.
- Advise management on the University’s compliance with laws and regulations through detailed reports.
- Create and manage effective action plans in response to audit discoveries and compliance violations.
- Assess University operations to determine compliance risk.
- Ensure all employees are educated on the latest regulations and processes.
- Resolve employee concerns about legal compliance.
- Ensuring timeous submission of reports in respect of relevant legislation
Monitoring and informing the University community regarding new / amended legislation.
- Receiving student disciplinary cases from Security Department
- Checking student disciplinary cases to determine if there are grounds for disciplinary action, or whether it should be referred to the relevant house committee for action.
- Drafting of charges and issuing of notices to students
- Acting as Initiator at Student Disciplinary Hearings
- Issuing outcomes of Student Disciplinary Hearings
- Monitoring and reporting on progress against operational initiatives
- Monitoring and reporting on legislative and statutory compliance
- Promoting sound institutional governance by participating in Institutional governance structures
- Identifying risks relating to the field of responsibility, develop and implement mitigating strategies.
Ensuring proper record keeping of all aspects within field of responsibility
- Drafting, reviewing and risk assessment of contracts
- Ensuring that agreements are appropriate both legally and meet operational needs of the University, thereby ensuring legally balanced and binding agreements that not only protects the University’s interest but is also sustainable in that it takes into account the rights and obligations of all parties concerned.
- Facilitate the transfer of properties to the University, and all aspects relevant to such transfers (i.e. applications for reasoning, etc.)
- Provide general legal advice to colleagues on matters of a legal nature
- Ensuring proper record keeping of all aspects within field of responsibility
- In addition to the above, undertake such duties as may reasonably be requested and that are commensurate with the nature and grade of the post.
